Your entire front office.
Automated.
From the first phone call to the 5-star review — every patient touchpoint, every workflow, every follow-up. One AI system that runs your practice operations so your team can focus on patient care.
Your Practice Is Leaking Revenue in 6 Places
Most dental offices lose $10,000-15,000/month to operational inefficiency. Here's where it goes.
Missed & abandoned calls
$3,000-4,000/mo
No-shows & last-minute cancellations
$2,000-3,500/mo
Cancellation gaps left unfilled (waitlist not called)
$2,000-4,000/mo
Staff time spent on phones instead of patients
$1,500-2,000/mo
Lost patients from poor online reputation
$1,000-2,000/mo
Manual admin eating productive hours
$500-1,000/mo
Total estimated monthly loss
$10,000 - $15,000/mo
8 AI Systems. One Platform.
This isn't a single tool. It's a complete AI operations layer for your business — every module built to work together.
AI Phone System
Every inbound call answered instantly. Multi-line handling — no patient ever hears a busy signal or reaches voicemail during office hours.
- Inbound answering — first ring, every time
- After-hours emergency triage & routing
- Call recording and transcription
- Handles multiple calls simultaneously
Intelligent Scheduling Engine
Your schedule fills itself. AI checks real availability, avoids double-booking, and backfills cancellations from your waitlist automatically.
- Smart booking based on procedure + provider
- Cancellation detection & automatic waitlist backfill
- Real-time slot availability checking
- After-hours booking with next available slot
New Patient Acquisition
Turn every inquiry into a booked appointment. AI handles the entire journey from first call to first visit — intake, insurance info, prep, and welcome.
- New patient welcome and intake questions
- Insurance information collection
- First-visit prep instructions via text
- New patient booking confirmation
Waitlist & Cancellation Backfill
Never let a gap sit empty. When a cancellation comes in, your AI offers the slot to the next matching patient on your waitlist.
- Automatic waitlist matching on cancellation
- One-tap fill from the openings dashboard
- SMS confirmation to the backfilled patient
- Slot-fill audit trail
Operations & Workflow Automation
The behind-the-scenes work that eats your team's day. Automated so your staff focuses on patients, not paperwork.
- Daily call summary for your team
- After-hours message capture and triage
- FAQ-grounded answers — never guesses on policy
- Ongoing AI configuration and updates
How We Build It
Full implementation in 6-8 weeks. We do the work — your team just shows up for training.
Discovery & Audit
Week 1-2
We embed in your practice. Map every workflow, identify bottlenecks, audit your current systems, and build your custom automation blueprint.
Build & Configure
Week 3-5
We build your AI system — custom-trained on your services, pricing, hours, providers, and the way your team actually talks to patients.
Launch & Train
Week 6-7
Soft launch with your team. We train your staff, run parallel testing, and fine-tune everything until it's seamless.
Optimize & Scale
Week 8+
Ongoing optimization. We monitor performance, adjust automations, add new workflows, and make sure ROI keeps climbing.
The ROI Speaks for Itself
Most businesses see full ROI within 60-90 days of going live.
| Metric | Before | After CTRL-A | Monthly Impact |
|---|---|---|---|
| Missed calls recovered | 15-20/week | 0 missed | $3,000-4,000/mo |
| No-show rate | 12-18% | Under 5% | $2,000-3,500/mo |
| Cancellation gaps filled | Most left empty | Waitlist auto-notified | $1,500-2,500/mo |
| Front desk hours saved | 30+ hrs/week on phones | 5 hrs/week oversight | $1,500-2,000/mo |
Investment
Full implementation. Full automation. Full support.
Full dental practice automation — everything listed above. We're building our case studies and offering founding client pricing to practices willing to grow with us.
- All AI automation modules
- Full 6-8 week implementation
- Custom-trained on your practice
- Staff training & onboarding
- 90 days of priority support
- Monthly optimization for first 6 months
- Founding client lock-in — this rate never increases
- Your feedback shapes the product
Payment plans available. Starts with a $100 discovery audit.
Full-price implementation after founding client spots are filled.
- All AI automation modules
- Full 6-8 week implementation
- Custom-trained on your practice
- Staff training & onboarding
- 60 days of priority support
- Monthly optimization for first 3 months
Payment plans available. Starts with a $100 discovery audit.
Why Practices Choose CTRL-A
Built, Not Bought
We built the AI platform from scratch — 30+ agents, 27+ tools. When you need something custom, we don't submit a ticket. We build it that week.
One System, Not 7 Tools
Most practices juggle separate tools for phones, booking, and scheduling. ViaServices is one integrated system where everything talks to everything.
Fully Managed
We don't hand you software and walk away. We build it, run it, optimize it, and support it. Your team focuses on patients. We handle the tech.
Not Ready for Full Automation?
Start with just AI phone answering and appointment booking — from $500/month. Upgrade to full automation when you're ready.
See Phone & Booking PlansYour Practice, Running on Autopilot
For $100, we'll audit your entire practice operation — phones, scheduling, after-hours coverage, and workflows — and show you exactly how much revenue you're leaving on the table.
- Full operations audit
- Revenue leakage report
- Custom automation blueprint
- ROI projection
Audit fee credited toward your project if you move forward.