Your entire front office.
Automated.
From the first phone call to the 5-star review — every patient touchpoint, every workflow, every follow-up. One AI system that runs your practice operations so your team can focus on patient care.
Your Practice Is Leaking Revenue in 6 Places
Most dental offices lose $10,000-15,000/month to operational inefficiency. Here's where it goes.
Missed & abandoned calls
$3,000-4,000/mo
No-shows & last-minute cancellations
$2,000-3,500/mo
Overdue recall patients not contacted
$4,000-6,000/mo
Staff time spent on phones instead of patients
$1,500-2,000/mo
Lost patients from poor online reputation
$1,000-2,000/mo
Manual admin eating productive hours
$500-1,000/mo
Total estimated monthly loss
$12,000 - $18,500/mo
8 AI Systems. One Platform.
This isn't a single tool. It's a complete AI operations layer for your practice — every module built to work together.
AI Phone System
Every inbound call answered instantly. Outbound recall and recare calls on autopilot. Multi-line handling — no patient ever hears a busy signal.
- Inbound answering — first ring, every time
- Outbound recall & recare campaigns
- After-hours emergency triage & routing
- Call recording, transcription & sentiment analysis
Intelligent Scheduling Engine
Your schedule fills itself. AI optimizes for production, minimizes gaps, and backfills cancellations from your waitlist automatically.
- Smart booking based on procedure + provider + room
- Cancellation detection & automatic waitlist backfill
- Production-optimized scheduling (high-value slots protected)
- Multi-provider, multi-location coordination
Patient Communication Hub
Every touchpoint automated — from first contact to long-term retention. Text, email, and voice, all personalized to each patient.
- Appointment reminders (48hr, 24hr, 2hr — text + voice)
- Post-visit follow-up & care instructions
- Birthday & milestone messages
- Treatment plan follow-up sequences
New Patient Acquisition Engine
Turn every inquiry into a booked appointment. AI handles the entire journey from first call to first visit — intake, insurance, prep, and welcome.
- Instant lead response across all channels
- Insurance verification & benefits check
- Digital intake forms sent automatically
- New patient welcome sequence & first-visit prep
Recall & Retention System
No patient falls through the cracks. AI identifies overdue patients, runs personalized outreach campaigns, and re-engages dormant patients.
- Automated 6-month recall campaigns
- Overdue patient identification & outreach
- Dormant patient re-engagement (12+ months)
- Treatment acceptance follow-up
Reputation & Reviews
Automatically generate 5-star reviews from happy patients. Monitor and respond to reviews across Google, Yelp, and Healthgrades.
- Post-visit review requests (timed for peak satisfaction)
- Review monitoring across all platforms
- AI-drafted responses for review management
- Monthly reputation report & trends
Practice Analytics Dashboard
Real-time visibility into everything. Call volume, booking rates, no-show trends, recall effectiveness, revenue impact — all in one dashboard.
- Real-time call & booking analytics
- No-show rate tracking & trends
- Revenue impact reporting
- AI-generated weekly insights & recommendations
Operations & Workflow Automation
The behind-the-scenes work that eats your team's day. Automated so your staff focuses on patients, not paperwork.
- Daily morning briefing for your team
- End-of-day summary & next-day prep
- Staff task assignment & tracking
- Supply & inventory alerts
How We Build It
Full implementation in 6-8 weeks. We do the work — your team just shows up for training.
Discovery & Audit
Week 1-2
We embed in your practice. Map every workflow, identify bottlenecks, audit your current systems, and build your custom automation blueprint.
Build & Configure
Week 3-5
We build your AI system — custom-trained on your services, pricing, hours, providers, and the way your team actually talks to patients.
Launch & Train
Week 6-7
Soft launch with your team. We train your staff, run parallel testing, and fine-tune everything until it's seamless.
Optimize & Scale
Week 8+
Ongoing optimization. We monitor performance, adjust automations, add new workflows, and make sure ROI keeps climbing.
The ROI Speaks for Itself
Most practices see full ROI within 60-90 days of going live.
| Metric | Before | After CTRL-A | Monthly Impact |
|---|---|---|---|
| Missed calls recovered | 15-20/week | 0 missed | $3,000-4,000/mo |
| No-show rate | 12-18% | Under 5% | $2,000-3,500/mo |
| Recall compliance | 40-50% | 80%+ | $4,000-6,000/mo |
| Front desk hours saved | 30+ hrs/week on phones | 5 hrs/week oversight | $1,500-2,000/mo |
| Review generation | 1-2 reviews/month | 15-20 reviews/month | Priceless |
Investment
Full implementation. Full automation. Full support.
Full dental practice automation — everything listed above. We're building our case studies and offering founding client pricing to practices willing to grow with us.
- All 8 AI automation modules
- Full 6-8 week implementation
- Custom-trained on your practice
- Staff training & onboarding
- 90 days of priority support
- Monthly optimization for first 6 months
- Founding client lock-in — this rate never increases
- Your feedback shapes the product
Payment plans available. Starts with a $100 discovery audit.
Full-price implementation after founding client spots are filled.
- All 8 AI automation modules
- Full 6-8 week implementation
- Custom-trained on your practice
- Staff training & onboarding
- 60 days of priority support
- Monthly optimization for first 3 months
Payment plans available. Starts with a $100 discovery audit.
Why Practices Choose CTRL-A
Built, Not Bought
We built the AI platform from scratch — 30+ agents, 27+ tools. When you need something custom, we don't submit a ticket. We build it that week.
One System, Not 7 Tools
Most practices juggle separate tools for phones, reminders, reviews, and scheduling. CTRL-A is one integrated system where everything talks to everything.
Fully Managed
We don't hand you software and walk away. We build it, run it, optimize it, and support it. Your team focuses on patients. We handle the tech.
Not Ready for Full Automation?
Start with just AI phone answering and appointment booking — from $500/month. Upgrade to full automation when you're ready.
See Phone & Booking PlansYour Practice, Running on Autopilot
For $100, we'll audit your entire practice operation — phones, scheduling, recall, reviews, and workflows — and show you exactly how much revenue you're leaving on the table.
- Full operations audit
- Revenue leakage report
- Custom automation blueprint
- ROI projection
Audit fee credited toward your project if you move forward.